Facility Use Form

Premises and Conditions

Conditions of Facilities Use -  Use of District facilities is conditioned upon the following covenants:

1.  That no alcoholic beverages/ tobacco/nicotine products, or other drugs are sold/consumed on the premises by the requesting organization or individual or any of its employees, patrons, agents, or members.

2.   Scheduling is on a first come first serve basis, however, priority will be given to CCHS and EGS students and staff for school related events. 

3.  That no illegal games of chance or lotteries will be permitted.

4.  That no functional alteration of the premises or functional changes in the use of such premises shall be made without specific written consent of the District.

5.  That adequate supervision is provided by the requesting organization or individual to ensure proper care and use of District facilities.

6. Rent and/or deposits must be paid in advance to the District Clerk/Business Manager. Fees are as follows:

-Gyms $150 per day

-Tuggle Room $75 per day

-Kitchen $50 per day, $200 deposit

-Equipment $200 deposit

-Cleaning $125 deposit

*The District reserves the right to waive fees at the discretion of the superintendent and/or the board. 

7. For kitchen use, the organization/requestor must hire a school employee trained in the kitchen to supervise the use of the dishwasher, slicer, mixers, or ovens.

8. Key FOBs will be issued and a $170 fee will be charged for lost, damaged or unreturned key FOBs.

Indemnification

             The requesting organization or individual, by signature below, hereby guarantees that the organization shall indemnify, defend, and hold harmless the District and any of its employees or agents, from any liability, expenses, costs (including attorney’s fees), damages, and/or losses arising out of injury or death to any person or persons or damage to any property of any kind in connection with the organization or individual’s use of the District facility, which are not the result of fraud, willful injury to a person or property, or willful or negligent violation of a law on the part of the School District.  The undersigned organization or individual accepts and assumes all such risks and hazards.

Insurance

The user of the facility shall provide the District with a certificate of insurance and endorsement to their property and liability policy.  Said certificate and policy endorsement shall name the District as an additional insured.  The certificate and policy shall show coverage for comprehensive general liability insurance for injuries to or death of any person or damage to or loss of property arising out of or in any way resulting from the described use of the facility.  The insurance shall provide for amounts not less than $1,000,000 for bodily injury or death to any one person or resulting from any one accident, and $1,000,000 for property damage in any one accident or the policy may provide a combined single limit for bodily injury and property damage for $1,000,000.  The certificate shall contain a provision that the insurer not cancel or refuse to renew without giving the District written notice at least 10 days before the effective date of the cancellation or non-renewal.  

Event insurance can be purchased through the district carrier with a minimum of a two week notice. 

The requesting organization understands that the District will take all reasonable precautions to ensure the risk of injury to individuals accessing the facilities or grounds is minimized.  However, even though these precautions are taken there is still a chance of injury, and in rare instances even severe injury and death.  The requesting organization understands the risks involved.  Any negligence arising out of use of the facilities or grounds under this agreement shall be attributed to requesting entity as comparative negligence within the meaning of Section 27-1-702, MCA.

The School District DOES NOT provide medical insurance for any individuals who choose to access and use the facilities. 

Non-Discrimination

The District will consider requests for use of district facilities for political purposes and activity in accordance with Montanan law.  The requesting organization or individual agrees to abide by non-discrimination clauses as contained in the Montana Human Rights Act and the Governmental Code of Fair Practices.

District’s Rights

The District reserves the right to cancel this Agreement, when it is determined by the District that the facilities are needed for school purposes, the event will violate District policy, or if the conditions outlined in this agreement are not satisfied. The District reserves all rights under the law to seek remedy in the event School District property is damaged.